Privacy policy

Who we are

Mindlab is a private tutoring platform operated by the tutoring business that invited you. It runs lessons on Google Meet, keeps lesson plans, materials, quizzes and results in one place, and lets parents follow their child's progress. Questions about this policy go to davit.tavadzee@gmail.com.

What we store

• Account details: your name, email address and profile picture from Google Sign-In, or the username and password your teacher created for you.
• Teaching records: lesson times and attendance, curriculum and lesson plans, uploaded materials, quizzes, answers and marks, whiteboard drawings, and lesson summaries a teacher chooses to share.
• Family links: which parent or guardian is linked to which student, and the consent recorded for students under 16.
• Technical data: sign-in sessions, device type and browser for the sessions list in Settings, and push notification subscriptions you turn on.

Google account and Google Calendar

Teachers can sign in with Google. We receive only your name, email address and profile picture.

Teachers can optionally connect Google Calendar in Settings. When connected, Mindlab uses the Google Calendar permission (calendar.events) for one purpose: to create, move and delete the calendar events, with their Google Meet links, for lessons the teacher schedules in Mindlab. Mindlab does not read, list or analyse any other events on your calendar, and never shares calendar data with third parties. You can disconnect at any time in Settings or at myaccount.google.com/permissions; disconnecting removes our access and we stop creating events.

Mindlab's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Who can see what

• Teachers see the students, lessons, work and results of the groups they teach.
• Students see their own schedule, work and released results.
• Parents and guardians see their child's schedule, attendance, released scores and anything a teacher shares with parents. They never see a student's answers or a teacher's private notes.
• The business administrator manages people and groups across the organisation.

Where data lives

Data is stored in MongoDB Atlas and Amazon S3 in the European Union (Stockholm region) and served through Vercel. Files are stored privately and are only ever served through short-lived, signed links to people who are allowed to see them. We do not sell personal data and we do not use it for advertising.

Children

Students under 16 use Mindlab only after a parent or guardian has given consent, recorded in the app or by the teacher. Parents can ask for a student's account to be closed at any time.

Retention and deletion

Records are kept while the student is enrolled and for as long as the tutoring business needs them for its teaching records. Ask your teacher or write to the contact address above to have an account and its data deleted; Google access tokens are deleted when you disconnect Google Calendar or close your account.

Changes

If this policy changes in a way that matters, we tell signed-in users in the app and update the date at the top of this page.